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ISO 9001

QUALITY MANAGEMENT SYSTEM

ISO Requirements Conformation

There are many requirements to fufill in order to be ISO 9001 compliat. In particular with section 4.2.3 Control of
Doucmentation, to satisfy the section requirement, the control of documents throughout their life cycle must be met.
The definition of section 4.2.3 Control of Documentation and how iDMS provide the solution are stated belo:


ISO REQUIREMENT
Approve documents before they are distributed.
SOLUTIONS FROM iDMS
  • Digital document library which allows users/organization to store or view the documents.
  • Deploy approval workflow.
DESCRIPTION

To ensure that all document has to go through user which possess the authority for document approval before it can be distributed or viewale by the organization.

ISO REQUIREMENT
Update documents on a periodic basis.
SOLUTIONS FROM iDMS

Deploy workflow which is in accordance with information management policies.

DESCRIPTION
  • To ensure documents are periodically reviewed and to keep content up-to-date.
  • Reminder will be done automatically by the system workflow.
ISO REQUIREMENT
Ensure correct version of document(s) available at point of use.
SOLUTIONS FROM iDMS

Enabling "Document Version History"

DESCRIPTION

To ensure that correct version of documents is being publish to the organization.

ISO REQUIREMENT
Identify current revision status of document.
SOLUTIONS FROM iDMS

Enabling "Document Version History"

DESCRIPTION
  • To preserve every version of a document whicb is being amended or added new information, every details of amendments will be stored in the document library.
  • Version index is provided to indicate the sequence of document version.
ISO REQUIREMENT
Identify, control and monitor documents from external sources.
SOLUTIONS FROM iDMS

External sources such as E-mails or other electronic format of information can be imported into iDMS and will be "tagged" with the appropriate metadata. Which in other words, documents whch are received from an external source share the same policies that are applied to documents which are received internally.

DESCRIPTION

Hard-copy information can be scanned and import to IDMS and "tagged" with appropriate information.

ISO REQUIREMENT
Prevent the accidental/unintended use of obsolete documents.
SOLUTIONS FROM iDMS

The latest approved version of document will only be shown to the organization for viewing.

DESCRIPTION

Older version will not be present to the organization.

ISO REQUIREMENT
Preserve the usability of documents.
SOLUTIONS FROM iDMS

By storing all the documents digitally and using the metadata properties which associated with the document allows the document to remain legible and easily identifiable which defines the usability of documents.

DESCRIPTION

Global Search allows user to search all the documents in the system with ease, provided that the user has authority to view the document.