There are many requirements to fulfil in order to be ISO 9001:2015 compliant. In particular with Clause 5 Leadership, it's required to ensure the system is made available, communicated, maintained and understood by all parties.
As for Clause 7.5 Documented Information, it suggests an adoption of information security considerations in recognition of the increasing use of electronic documents/data which cover data issues such as confidentiality, access, and integrity.
To ensure that all document has to go through user which possess the authority for document approval before it can be distributed or viewale by the organization.
Deploy workflow which is in accordance with information management policies.
Enabling "Document Version History"
To ensure that correct version of documents is being publish to the organization.
Enabling "Document Version History"
External sources such as E-mails or other electronic format of information can be imported into iDMS and will be "tagged" with the appropriate metadata. Which in other words, documents whch are received from an external source share the same policies that are applied to documents which are received internally.
Hard-copy information can be scanned and import to IDMS and "tagged" with appropriate information.
The latest approved version of document will only be shown to the organization for viewing.
Older version will not be present to the organization.
By storing all the documents digitally and using the metadata properties which associated with the document allows the document to remain legible and easily identifiable which defines the usability of documents.
Global Search allows user to search all the documents in the system with ease, provided that the user has authority to view the document.